Privacy Policy

Effective date: [12/05/2025]

1. Introduction At Kathryn Barr Estate Agents (“we”, “us”, “our”), we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you visit our website at https://www.kathrynbarrestateagents.co.uk (the “Website”), and in the course of our estate agency services. We comply with UK data protection laws, including the UK GDPR and the Data Protection Act 2018.

2. Data Controller Kathryn Barr Estate Agents Registered Office. Email: [email protected]

3. Data We Collect We may collect and process the following categories of personal data:

  • Identity Data: name, title, date of birth;

  • Contact Data: email address, telephone number, postal address;

  • Transaction Data: details of property listings, offers, viewings, sales, and purchases;

  • Technical Data: IP address, browser type and version, time zone, cookies data, operating system;

  • Profile Data: username, password, preferences, feedback;

  • Marketing and Communications Data: your preferences in receiving marketing from us and third parties;

  • Special Category Data: if provided voluntarily, such as health requirements or disabilities.

4. How We Collect Your Data

  • Direct Interactions: When you fill in forms on our Website, register for services, attend viewings, contact us by phone, email or post.

  • Automated Technologies: through cookies, server logs, and other tracking technologies.

  • Third Parties: credit reference agencies, identity verification providers, marketing platforms, social media networks.

5. Purposes and Legal Basis for Processing

Purpose Data Legal Basis
Providing estate agency services Identity, Contact, Transaction Contract performance (Art. 6(1)(b) UK GDPR)
Managing user accounts Identity, Profile Legitimate interests (Art. 6(1)(f))
Marketing properties and services Contact, Marketing Consent (Art. 6(1)(a))
Website analytics and performance Technical Legitimate interests (Art. 6(1)(f))
Legal and regulatory compliance Identity, Transaction Legal obligation (Art. 6(1)(c))

6. Data Sharing and Disclosure We may share your personal data with:

  • Service Providers: solicitors, surveyors, mortgage brokers, IT and analytics providers;

  • Authorities: HMRC, regulatory bodies, law enforcement where required by law;

  • Third-Party Platforms: property portals (e.g. Rightmove, Zoopla) for marketing listings;

  • Professional Advisors: tax, legal or financial advisers where needed.

7. International Transfers Where we transfer data outside the UK, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses, to protect your data in accordance with UK GDPR.

8. Data Security We implement technical and organisational measures to safeguard your personal data, including encryption, access controls, secure servers, staff training, and regular security assessments.

9. Data Retention We retain your personal data only for as long as necessary to fulfil the purposes outlined in Section 5, or to comply with legal, accounting, or reporting requirements (typically up to 7 years after the end of our relationship with you).

10. Your Rights Under the UK GDPR, you have the right to:

  • Access your personal data (Subject Access Request);

  • Rectify inaccurate or incomplete data;

  • Erase data (“Right to be Forgotten”);

  • Restrict or object to processing;

  • Data portability;

  • Withdraw consent at any time (where processing is based on consent).

To exercise your rights, contact us at [email protected]. We will respond within one month of receipt.

11. Cookies and Tracking Our use of cookies is described in our Cookie Policy. You can manage your cookie preferences via your browser settings.

12. Changes to This Policy We may update this Privacy Policy from time to time by posting a new version on our Website. We will notify you of significant changes via email or a prominent notice on our homepage.

13. Contact Us If you have any questions or concerns about this Privacy Policy, please contact our Data Protection Officer:

Data Protection Officer Kathryn Barr Estate Agents Email: [email protected]